Project Coordinator

At Toolhouse, we create digital experiences for healthcare and pharmaceutical brands in the form of websites, emails, videos, social media conversations and more. Maintaining well organized systems and driving clear communications are both integral to the overall efficiency of our studio and ultimately the success of our projects. We would like you to join our team to support our project management group and help ensure we deliver high quality deliverables for our clients that are also on time, in scope, and within budget.

We are looking for just the right person who is both a quick study and a go getter, with an exceptional eye for detail and a zest for effectively getting things done in a fast-paced environment. Things that warm your heart: organizing All The Things, creating a well prioritized list, and jumping in to help a teammate at a moment’s notice. You are a natural optimist who is both self-assured and humble, who plans before you act, and who is confident in asking questions to ensure a good understanding of all tasks. You work thoughtfully, with a constant eye for current priorities, and deliver high quality in everything that you do.

Here’s what you’ll be doing in your first year:

Have you done this before?

Do you have experience consolidating and organizing many different projects, tasks and requests from multiple stakeholders? Have you worked as a digital coordinator or administrator, delivering high quality results on quick deadlines and in a fast-paced environment? Do you have a strong grasp of and experience using digital work management and communications tools (think Slack, Outlook, MS Office, Confluence or other wikis, Dropbox, Trello, etc.)? Have you worked with many different personality styles, effectively juggling the needs and priorities of each team member while maintaining a sense of humor, tact, and professionalism? Do you have some experience with or an in interest in learning project management tools and building Gantt schedules?

If you want to talk...

If you’d like this job to be your next career challenge, send us your resume along with a half-to-full page write-up describing your most relevant accomplishments and how they relate to your ability to do this job. Extensive experience juggling many detailed, digitally oriented tasks and tools at once and with high quality will be one of the primary factors we consider, so make sure that shines through. If we think there could be match, we’ll get back to you to let you know about next steps.

Send materials to with "Project Coordinator" in the subject line. Submissions without all materials will not be considered.

The where and when

This position is currently open to candidates residing within Washington State.

We are currently working remotely due to COVID-19 health concerns in accordance with Washington state guidance. Our team's health and safety is our number one priority.

Location in Bellingham is required when we return to the office. (Sorry, remote employment will not be considered for this position after this point.)

This is a full-time position that we would like to start as quickly as possible. No contractors. Please do not apply if you cannot work full-time or meet the location requirements as described above. We’ll provide all of the resources you need to bring out the best in your skills and talents.

More About Toolhouse

Toolhouse is a digital marketing agency, focusing on solving complex problems in innovative ways for some of the biggest healthcare companies in the world. We’re fundamentally changing how leading life science companies use technology to build meaningful connections with patients and physicians.

We are technical experts and creative artists, and we take pride in our unique ability to marry those passions into meaningful solutions for our clients. We fuse creativity with technology, keeping our work grounded in what matters most: people.

2020 marks our 25th year in business. We offer stability, opportunities for growth and generous benefits.

We are located in Bellingham, Washington. Our clients may all be in the big city, but we prefer our view right here. Our offices are right on Bellingham Bay, steps from the beach and close enough to watch the sea otters without leaving your desk. Nestled between the rugged Cascade mountains to the east and the San Juan islands to the west, we sit at the doorstep of endless outdoor fun. Do you like to snowboard? Sail? Shop? Bike? Run? Hike? Fish? Listen to live music? So do we. And that’s just on Wednesday. Bellingham is only 45 minutes from Mount Baker or Vancouver, BC and 90 minutes from Seattle. We work hard, we play hard, and we have a great view.